Registration

 If you want tips about the accommodation, have a look at the Accommodation

IMPORTANT REMARKS

  • Remember that, for each paper/music piece/demo, at least one author must be registered for the conference by May 7th, 2020. If none of the authors is registered by this date, the paper/music piece/demo will be removed from the conference proceedings and programme. 
  • One Standard Conference registration (options A & C) covers one submission where a submission can be a paper, a demo or a music piece. The author registered must be an author of the submission. 
  • One Student Conference registration (options B & D) covers one submission and the student registered must be an author of the contribution. You must provide proof of your student status and your advisor's information (including name and email) to get the student discount. Please send it to smc2020@axeacongress.com (post-doc are not eligible for student rates).

Invitation letter:

If you need an invitation letter, after completing your registration and payment, send a request by email to smc2020@axeacongress.com 

Fees
Registration and Payment before May 7th, 2020 (Early Bird)
Registration and Payment between May 7th and May 31th, 2020 (Normal)
Registration and Payment after May 31th, 2020 (Late)
 A. 

Standard - CONFERENCE
(24-26 June)

€ 350,00 € 380,00 € 450,00
 B. 

Student - CONFERENCE
(24-26 June)

€ 250,00 € 290,00 € 340,00
 C. 

Standard - CONFERENCE & SUMMER SCHOOL
(20-26 June)

€ 350,00 € 380,00 € 450,00
 D. 

Student - CONFERENCE & SUMMER SCHOOL 
(20-26 June)

€ 250,00 € 290,00 € 340,00
Additional Social Dinner Ticket (June 25) € 50,00
Additional Welcome Reception Ticket  (June 23) € 50,00

*Fees are VAT included

Standard/Student Conference only SMC 2020 registration includes (options A & B):

  • Attendance to all SMC 2020 sessions, posters, demos, invited speeches between 24-26 June 2020
  • SMC 2020 coffee breaks
  • SMC 2020 lunch 
  • An electronic version of the SMC 2020 Conference Proceedings
  • SMC 2020 conference material

Standard/Student Conference & Summer School registration includes (options C & D):

  • Attendance to all SMC 2020 sessions, posters, demos, invited speeches between 24-26 June 2020
  • SMC 2020 coffee breaks
  • SMC 2020 lunch
  • An electronic version of the SMC 2020 Conference Proceedings
  • SMC 2020 conference material
  • Access to the Summer School (20-23 June)
  • Summer School Material
  • Pocket lunches on the Summer Schools days at the SMC 2020 Summer School venue 
  • Welcome and Farewell summer School Cocktails on June 20 and 23 

The registration fee covers: conference materials, attendance to all Sessions, lunches, coffee-breaks.

Presenting authors must register in advance (before May 7th, 2020) for inclusion of their paper in the conference program.

Please keep in mind that for Early Bird fees, both registration AND payment are due by May 7th, 2020.

PAYMENT

  • CREDIT CARD (Visa, Mastercard and American Express are accepted)

The form is secure and if decide to pay by credit card, your credit card information is encrypted during the registration process. 

  • BANK TRANSFER

Very important note: 
Copy of bank draft must clearly indicate: 

  • Family name(s) and first name(s) of delegate/s
  • the name of the Company or Institution
  • the reference: SMC 2020

PLEASE SEND COPY OF THE BANK TRANSFER TOGETHER WITH A COPY OF THE ON-LINE REGISTRATION FORM TO THE SMC2020 SECRETARIAT:

by e-mail, as an attachment to smc2020@axeacongress.com

Account holder: AXEA S.A.S. di Possio Giovanna & C.
Banca Sella - Agenzia di Torino - Corso Alcide De Gasperi 46
IBAN: IT55L0326801001052716310362
BIC/SWIFT: SELBIT2BXXX

Please transfer the net amount without charges to the Conference

Transfer should be net and exclusive of any bank charges to the Congress. 

PLEASE DO NOT SEND PAYMENTS WITHOUT HAVING ALREADY REGISTERED FOR THE CONFERENCE.

Note: Institution who need pro.forma invoice can write to smc2020@axeacongress.com

CONFIRMATION OF REGISTRATION

You will receive a confirmation of registration by e-mail. If you do not receive a confirmation e-mail from the Organizing Secretariat in a reasonable time, please send an e-mail to: smc2020@axeacongress.com

CANCELLATIONS

All cancellations or refunds requests must be made in writing by e-mail to the SMC2020 Secretariat at smc2020@axeacongress.com

REFUNDS

before May 15th, 2020: 50% (after bank expenses deduction) 
after May 15th, 2020: no refund 
Refunds will be made after the Conference.

If, for reasons beyond the control of the Organizing Committee the Congress is cancelled, registration fees will be refunded after deduction of expenses already incurred. 

INVITATION LETTER

Italy is part of the so-called Schengen zone, thus citizens from Countries being part of this area and citizens from the EU, do not need special visas to enter the Country. However, before departure, foreigners wishing to enter Italy should verify their own Country's policies.

Foreigners needing a special invitation letter in order to obtain visas may request it from the Meeting Secretariat at least two months prior to the Meeting.

DO YOU NEED A VISA?

Visit the Italian Foreign Affairs Ministry's web site (www.esteri.it/mae/en/) to:

find out whether: depending on your citizenship, country of long-term residence, and the duration and reasons for your stay - you need a visa to enter Italy.

find out which documents are required in order to apply for your visa. 

When entering Italy, even if you have already obtained a visa, the border authorities are authorised to check the documentation required for obtaining the visa itself. 

WHERE TO APPLY FOR A VISA

List of Italian Embassies and Consulates (https://www.esteri.it/mae/en/servizi/italiani/rappresentanze/)

VISA FEES

Please send an email to smc2020@axeacongress.com to request your invitation letter. 

For further information on entrance visas for Italy and the Schengen area see https://www.esteri.it/mae/en

LIABILITY

The contributors have been carefully selected and the Congress has been carefully prepared. SMC2020 organizers cannot accept liability for the up-todateness, correctness and completeness in respect to conference documentation and content, unless the damage is the direct consequence of an intentional act or gross negligence. Neither the SMC2020 organizers will assume any responsibility whatsoever for any damage or injury to persons or property during the symposium.

DISPUTES

All agreements between SMC2020 organizers and the Other Party and all disputes which may arise between the Parties shall be exclusively subject to Italian Law. If any provision of these Terms and Conditions is found to be invalid, the invalidity of that provision will not affect the validity of the remaining provisions of these Terms and Conditions, which shall remain in full force and effect. 

PRIVACY POLICY

All personal data provided to SMC2020 organizers for registration will be treated as confidential. The data shall be used and stored for further processing and documentation purposes. The information will not be re-used for an incompatible purpose. Data shall be delivered to assigned service providers, as deemed necessary for the successful performance of the symposium. SMC2020 organizers will only disclose information to third parties if that is necessary for the fulfillment of the purpose(s) identified above. Full papers and abstracts will be made available on this website to registered conference participants.